Please click on the link below for the reports
Minutes of the 2018 Annual General Meeting of the Australian Go Association Inc.
Note: these are the draft minutes of the meeting. If you attended the meeting and find an error please email Secretary@AustralianGo.asn.au
The Annual General Meeting of the Australian Go Association commenced at 12:28pm on Saturday 8th December 2018 in Room 3.59, G11 Learning Commons building at Griffith University, Parklands Dr, Southport QLD 4215.
The meeting was chaired by David Mitchell, Secretary General of the AGA who also took the minutes.
Printed copies of the agenda and all written reports were distributed to all at the meeting.
Note: The AGA Constitution allows members to nominate a person as their proxy – no applications were received and no proxy votes were cast.
Item 1 – Apologies
Dr Anthony Purcell, James Kaaden and Matthew Crossman registered their apologies.
Item 2 – Minutes of the previous meetings
The minutes of the previous AGM were read and there were no changes. David Mitchell proposed the documents be accepted as a true record, Mark Bell seconded the motion which was passed unopposed.
Item 3 – Officer reports
President’s report from Raphael Shin.
The Australian Go Congress was a great success this year thanks to the hard work of David, Younggil and Neville. The Congress has been held in September for the past couple of years but the number of overseas visitors is not high. The next Congress will move to the beginning of the year, probably February. The move will help get Chinese and Korean players to attend the Congress because it is their winter and our summer. We cannot do this for 2019, there is not enough time so we will hold the next Congress in February 2020. We will also have a larger management team to spread the workload.
Vice-President’s report from Neville Smythe.
I’m vice-President of the AGA but my report is really about my role with the International Go Federation (IGF). The IGF had a very successful year with lots and lots of new tournament appearing. I want to bring to your attention the Pair Go competition, we are regularly invited but we have great difficulty finding female players. I urge everybody to encourage female players to join your club and they could get a trip to Japan to play Pair Go which is always a lot of fun.
The main impetus of the IGF for the last couple of years has been to try and join the Olympic movement. To that end the International tournaments have drug testing which seems a bit silly for Go but nevertheless is something that is required for all Olympic sports. Previous Olympic committees have been against mind-sports being part of the Olympic movement but the current president is very much more amenable. So, things are looking possible that Go could become and Olympic sport and if it does happen it will be really good because Olympic sports automatically get money from the Government. Unfortunately, the one country that is against the Olympics being anything other than physical sports is the Australian Olympic Committee but if we are recognised by the International Olympic Committee their position may change. If that happens, we are in a position to receive funds as we are now an Incorporated body.
Secretary-General’s report from David Mitchell.
David’s report was distributed with the agenda. David did mention a few key things, the first being the March EGM which Incorporated the AGA with a new Constitution. This means the AGA is a legal entity and can apply for and receiving funds from government and commercial organizations. Incorporation is one step, we need to work, prepare applications and proposals that meet the donor’s needs as well as our own.
We have also taken steps to deliver things to clubs. Apart from supplying new clubs with books, sets and in one case some Go clocks we are also arranging teleconference lessons from Younggil. There have been two this year, one for Perth the other for the Gold Coast. The video lessons are recorded and are published so all AGA members can benefit from the process. The aim is to help players improve their skill, especially beginners and kyu players.
In the 2018 survey people mentioned a lack of tournaments. A key issue with tournaments is equipment, particularly clocks which are around US$130 each. To address this Raphael’s team in Korea have developed a Go Clock app that runs on Samsung smart phones (Galaxy S5 or newer). This will be made available to tournament organizers in 2019 – if you are interested, please email Secretary@AustralianGo.asn.au.
Treasurer’s report from James Kaaden
During 2018 Horatio Davis resigned as Treasurer and Web Master. Horatio has done a lot of work for the AGA and Queensland Go over many years, the committee have thanked him, we’ve written him a letter but I would also like to ask him to come to the front now so we can all express our appreciation of his efforts. (much applause). Well done and thank you for your dedication and commitment.
The committee elected James Kaaden from Melbourne as Treasurer and he’s prepared the financial reports which were distributed with the minutes as well as in the pack. David Mitchell asked for question or any matters from the financial statements but there were none.
David Mitchell proposed the meeting accept the financial reports, seconded by Mark Bell. The meeting passed the proposal unopposed.
Item 4 – Election of Office Bearers & Committee members
The meeting passed Mark Bell’s motion of thanks to the current officers and committee members – Raphael Shin, Neville Smythe, James Kaaden, David Mitchell, Matthew Crossman, Allan Hunt, Erli Qiu An Younggil and Daniel Li – for their work during the previous year.
Election of President – David Mitchell proposed Raphael Shin, seconded by Neville Smythe. There was a call for other nominations but there were none. There being no other candidates Raphael was re-elected unopposed.
Election of Vice-President – David Mitchell proposed Neville Smythe, seconded by Daniel Li. There was a call for other nominations but there were none. There being no other candidates Neville was re-elected unopposed.
David Mitchell stood down as chair of the meeting – Neville Smythe took the chair.
Election of Secretary-General – Neville Smythe proposed David Mitchell, seconded Allan Hunt. There was a call for other nominations but there were none. There being no other candidates David was re-elected unopposed.
David Mitchell resumed as chair of the meeting.
Election of Treasurer – David Mitchell proposed James Kaaden, seconded, Neville Smythe. There was a call for other nominations but there were none. There being no other candidates James was re-elected unopposed.
Election of Membership Registrar
Allan Hunt asked for an outline of the duties of the role. David Mitchell explained that the membership registrar is responsible for maintaining the membership records, sending welcome emails, notices and reminders when memberships expire.
Neville Smythe proposed Tony Purcell who has already agreed to stand for the role. Michael Hyde seconded the proposal. There being no other candidates Tony was elected unopposed.
Election of the National Coach
Neville Smythe proposed An Younggil 8P, seconded by Allan Hunt. There was a call for other nominations but there were none. There being no other candidates Younggil was re-elected unopposed.
Elections of Ordinary Committee Members
The Constitution allows for three ordinary committee members. David Mitchell described the roles of the existing committee members:
- Allan Hunt who ran the 2017 & 2018 Australian Surveys;
- Daniel Li who is the student liaison officers and is organizing the 2019 Ing Foundation Collegiate WeiQi tournament at Sydney University with over 120 students from around the world.
- Matthew Crossman who has taken on the role of Web Master
- Erli Qiu has done a lot of work in Queensland, who organized the Go Festival in Sydney with around 600 people attending. Erli is also the liaison officer for the selection of players for international tournaments, particularly Chinese tournaments including the China City Tournament.
The meeting was asked for nominations to fill the three places. There were four nominations,
- Daniel Li, proposed by David Mitchell, seconded by Horatio Davis
- Allan Hunt, proposed by Neville Smythe, seconded by Horatio Davis,
- Erli Qiu, proposed by David Mitchell, seconded by Allan Hunt
- Cary Jin, proposed by Billy Sun, seconded by Michael Hyde
David Mitchell explained that being on the committee was not a pre-requisite for doing things to help Go and the Australian Go Association. For example, during the year Dr Anthony Purcell assisted greatly with the creation of the AGA Incorporated Constitution; Brenton Williams has singlehandedly resurrected Go in Adelaide and ran the 2018 South Australian State Championship, the first time in many years. Keith Trevett from Port Macquarie is planning to run a Go Camp in the second half of 2019. So even if you are not on the committee you can still do things.
With 4 candidates for 3 places a vote was required. Horatio Davis and Michael Hyde were appointed scrutineers for the vote. Voting was as follows: Daniel Li, 18 votes; Allan Hunt, 19 votes; Erli Qiu 21 votes; Cary Jin 15 votes. Daniel, Allan and Erli were duly elected.
Neville Smythe pointed out there is a very big need for the AGA to get involved with the University world and that Cary and Daniel should form a sub-committee to assist improve communications and activities between University clubs.
Item 5 – location of 2019 Nationals, appointment of Tournament Director
The next National Championships and AGM will be held in Melbourne with Billy Sun as Tournament Director.
Item 6 – Any other business
Mark Bell commented that the AGA has adopted a much more professional approach and was encouraged by this.
There was discussion about the state of Go in Australia in particular teaching children, getting access to school and the gender imbalance. Nobody has a magic solution, but all members were encouraged to get as many people playing as possible.
The biggest problem faced by the AGA is finding people who are willing to do things; teach others, organize clubs or tournaments. All members are encouraged to think about what they can do and if the need is equipment or books, please e-mail the Secretary@AustralianGo.asn.au
There being no additional matters David Mitchell declared the meeting closed at 1:06pm.
List of members present
|Allan Hunt – 15-041
Bill Leveritt – 09-002
Billy Sun – 09-028
Brenton Williams – 17-167
Cary Jin – 15-017
Daniel Li – 16-024
David Mitchell – 09-072
David Schofield – 09-063
Derek Pan – 17-110
Edwin Clarke – 12-012
Erli Qiu – 12-016
Horatio Davis – 09-032
Kevin Jiang – 09-049
Kevin Oh – 14-046
Mark Bell – 09-035
Matt Watson – ???
Michael Hyde – 17-136
|Neville Smythe – 09-001
Raphael Shin – 09-121
Rodney Topor – 09-064
Sungho Chung – 14-045
Tommy (Shenghao) Min – not paid up member
Xin Lei – 14-048
Zhou Wei – 14-029
Michael McGee – not paid up member
Hendrick Zhang – not paid up member
Frank Xie – not paid up member
Michael Chao Liu – not paid up member
Wei Jing – not paid up member
Michael GuoChing Liu – not paid up member
Steve Crawley – not paid up member
AGA committee contact email address: firstname.lastname@example.org
Raphael Shin (email@example.com) – president, Sydney
Neville Smythe (firstname.lastname@example.org) – vice president, Canberra
David Mitchell (email@example.com) – Secretary General, Incorporation Public Officer, Sydney
Horatio Davis (firstname.lastname@example.org) – Treasurer, Brisbane (Resigned June 2018)
Daniel Li (email@example.com) – Sydney
James Kaaden (firstname.lastname@example.org) Treasurer & Publicity Officer – Melbourne
Allan Hunt (email@example.com) –Brisbane
Matthew Crossman (firstname.lastname@example.org) –Sydney
Erli Qiu (email@example.com) – Gold Coast
An Younggil 8P (firstname.lastname@example.org) – National Coach
Neville Smythe – International Go Federation director for Oceania
Matthew Crossman (email@example.com) – membership registrar & Web Master
An Younggil 8p (firstname.lastname@example.org) – chair
Neville Smythe (email@example.com)
Matthew Crossman (firstname.lastname@example.org)
Ratings System Working Group
Matthew Crossman (email@example.com)
Neville Smythe (firstname.lastname@example.org) – chair
Horatio Davis (email@example.com)
Youth Working Group
David Mitchell (firstname.lastname@example.org) – chair
An Younggil 8p (email@example.com)
Daniel Li (firstname.lastname@example.org)
International and Pairs Working Group
Erli Qiu (email@example.com) – chair
AGA University Coordinator
Note: All positions are honorary – no officer or committee member is paid for the work they do for the AGA
Australian Go Association Annual General Meeting 2016
Minutes of the meeting
The meeting opened at 12:05pm, Saturday 3rd December at Box Hill Town Hall, Whitehorse Road, Melbourne.
A list of attendees is attached.
Raphael Shin, Yoko Usami, Erli Qiu, Matthew Crossman & Robin Garner.
The meeting was presided over by David Mitchell (chairman and minute taker); Horatio Davis (treasurer) and Neville Smythe.
Minutes of previous meeting
The minutes of the previous meeting were read and agreed a true record. Proposed by Horatio Davis, Seconded by Neville Smythe – passed unanimously.
The travel scholarship was discussed. Despite direct e-mail to all members and promotion on social media the initiative received little support. Because of the lack of interest the meeting decided to revert to the previous ad-hoc scholarship process.
David Mitchell reported that the AGA rating system had been overhauled by a small group with particular thanks extended to Neville Smythe who worked tirelessly on the software. The AGA have a flagship rank of 7dan which is only given where a player has achieve the required number of promotion points, won at least 2 National events and has the approval of the National Coach. A small group headed by Neville will maintain the system over the coming years.
There was no report from the President (Raphael Shin).
Horatio Davis provided a detailed treasurer’s report is attached. Horatio also provided a commentary on the finances. Neville Smythe proposed the accounts be accepted, seconded by David Mitchell – the motion was passed unopposed.
The secretary’s report was delivered by David Mitchell (attached). A motion to accept the report was proposed by James Kaaden, seconded by Neville Smythe – passed unanimously.
Election of office bearers for 2016
President: David Mitchell proposed Raphael Shin continue as president – Raphael had previously accepted the nomination. The proposal was seconded by Horatio Davis and with no other candidates Raphael was elected unopposed.
Vice President: David Mitchell proposed Neville Smythe as vice president – Neville accepted the nomination. The proposal was seconded and with no other candidates Neville was elected unopposed.
Treasurer: Neville Smythe proposed Horatio Davis for the role as treasurer. Horatio accepted the nomination which was seconded by Billy Sun – with no other candidates Horatio was elected unopposed.
Secretary: Horatio Davis proposed David Mitchell as secretary. David accepted the proposal which was seconded by Neville Smythe and with no other candidates David was elected unopposed.
Other committee members:
The meeting elected unopposed the following people as ordinary members of the committee:
Matthew Crossman, An Younggil, Yoko Usami, Erli Qiu, Billy Sun and James Kaaden – there being no other candidates these people were elected to the committee.
Incorporation of the AGA
David Mitchell proposed that the meeting direct the committee to investigate and incorporate the AGA. Currently the AGA is not an incorporated entity which means it has no legal status – effectively the membership entrusts all AGA assets to the officers to do with as they wish. Without incorporation the AGA cannot apply for grants, cannot be left bequests – it also means the officers of the Association are personally liable for any legal action. Neville Smythe seconded the proposal.
Horatio Davis opposed the proposal – he felt incorporation was costly in terms of man power and there was no immediate need.
There were 8 in favour, 2 against and 36 who abstained. Given the lack of support for the proposal the proposal was withdrawn.
A proposal to change the constitution in preparation for incorporation was withdrawn.
Location of 2017 National Championships
Sydney is the next location in the cycle – Horatio Davis proposed Sydney organize the 2016 National Championships, Seconded by Neville Smythe. David Mitchell accepted the proposal on behalf of the Australian Go Congress Organizing Committee and the Sydney clubs. The motion was passed unanimously.
Changes to AGA Bank accounts
Horatio Davis explained the need to change the existing bank accounts. The following proposals were put…
- Horatio proposed that the meeting resolves to close the Association’s account at the Footscray Mall branch of the ANZ Bank (BSB 013481, account 493800806) – this was seconded by Neville Smythe and passed unanimously.
- Horatio proposed that the meeting resolves to open a replacement account for the Association, with the same signatories, and delegates the authority to do all things necessary or convenient for this purpose to the 2016-2017 treasurer, Horatio Davis – this was seconded by David Mitchell and passed unanimously
Presentation of 7 dan diplomas
Diplomas were presented to:
Wei Zhou & Guyu Liu who were at the meeting. The certificates for Raphael Shin, Yiming Guo & David He will be presented to them at a later date.
AGA lapel pins
The AGA has purchased lapel pins with the AGA logo for members to purchase – the pins are available direct from the AGA at a cost of $8 per pin (including postage and packing). AGA clubs or event organisers can purchase pins in lots of 10 at $55 (including postage and packing).
There being no other business David Mitchell proposed the meeting closed, seconded by Horatio Davis and passed unopposed.
The meeting closed at 12:35pm.
List of members at the meeting
Minutes of the Annual General Meeting of the Australian Go Association 2017
The meeting opened at 5:00pm on Friday 29th September 2017 at the Australian Go Congress, Sydney University Building H70, Seminar Room 2290 (1st floor), The Abercrombie Business School, Abercrombie St & Codrington St, Darlington NSW.
Minutes & Chair
Apologies were recorded from Erli Qiu, Yoko Usami and Mark Ahn
Minutes of the 2016 AGM
The minutes of the previous meeting were read. DGM moved the minutes be accepted as a true record; Tony Purcell seconded the motion. The proposal was passed unopposed.
There was no President’s report.
The Treasurer’s report is attached.
- The key points were the investment of $431 to purchase ‘The Surrounding Game’ movie which will be shown in clubs in Queensland, Victoria and NSW.
- The Digital tournament will be held in December so there was no income of expense for that yet.
- The sale of lapel pins was slow but steady.
- The overall financial position was slightly up with enough in the bank to cover approx. 10 years of expenditure.
The Secretary’ report is attached.
Election of office bearers
The meeting thanked the existing office bearers for their efforts over the past year.
Nominations for the role of President were opened
DGM proposed Raphael Shin; James Kaaden seconded the motion) there being no other candidates Raphael was elected unopposed.
Nominations for the role of Treasurer were opened
Anthony Purcell proposed Horatio Davis; Neville Smythe seconded the motion. There being no other nominations Horatio was elected unopposed.
Horatio took control of the meeting for the election of Secretary
Nominations for the role of Secretary were opened
James Kaaden proposed David Mitchell; Anthony Purcell seconded the nomination; There being no other nominations David was elected unopposed.
Matthew Crossman asked if he could understudy the role of Treasurer from Horatio. Horatio agreed.
Election of committee members
Nominations for the five committee members were opened.
Neville Smythe proposed James Kaaden, Horatio Davis seconded
James Kaaden proposed Daniel Li, Horatio Davis seconded
Horatio Davis proposed Allan Hunt, David Mitchell seconded
Neville Smythe propose Erli Qiu, David Bofinger seconded
David Mitchell proposed Matthew Crossman, Horatio Davis seconded.
There were no other nominations so all candidates were elected unopposed to the AGA Committee.
A proposal to incorporate the AGA (full proposal attached).
There was a long debate on the subject. Concerns were raised about the amount of work and possible fines if things were not done on time. Some of the key points were:
Horatio Davis pointed out that our current membership list missed contact details (postal address, email address etc) for a large number of members the work to do this would take away from the Committee’s Go tasks.
Anthony Purcell said that the collection of this information should be carried out by Go organizers around the country, not the committee.
Neville Smythe suggested there should be a Membership Registrar to coordinate and manage membership records. This was accepted by the meeting.
Matthew Crossman volunteered for the role. The offer was accepted unopposed.
Allan Hunt was concerned the effort of incorporation would not benefit clubs
The motion was put to a vote, of the members present there were 14 in favour 2 against and no abstentions. Email voting received by the secretary had 29 in favour and none against. There were no proxy votes.
The motion was passed 43 in favour 2 against.
Any other business
- David Bofinger and Anthony Purcell are attending tournaments in China and Korea and asked that the information be sent to all AGA members. Any responses should be sent to Anthony Purcell. Raphael Shin knew of some people from the SKBA who were going so David and Anthony will liaise with Raphael. David Mitchell reported that information of both event had already been sent to members but there were no other attendees at this time. Any enquiries will be forwarded to David Bofinger and Anthony Purcell.
- Horatio Davis reported that the Australian Digital Tournament will be held in December. This was one of the most popular events on the tournament calendar and players and organizers were encouraged to participate. Matthew Crossman and Anthony Purcell agreed to help Horatio with the next Digital Tournament so that others can run the event in future.
- Neville Smythe proposed a vote of thanks to Allan Hunt for the survey carried out a few months ago; seconded by David Mitchell. The motion was carried unopposed. Horatio agreed to publish the results on the AGA server along with David Mitchell’s analysis of some ‘free text’ answers.
- Neville Smythe proposed a vote of thanks to Raphael Shin for his support of The Go Congress and Go in Australia; seconded by James Kaaden. The motion was passed unopposed.
The meeting closed at 6:11pm
Members present at the meeting:
|Allan Hunt||An Younggil||Matthew Crossman|
|Markus Pache||Raphael Shin||Tony Oxenham|
|Anthony Purcell||David Bofinger||Huazen Liu|
|Yuhan Zhang||Bowen Ge||Cary Jin|
|Bekki Yu||Daniel Li||David Mitchell|
|Horatio Davis||Neville Smythe|
Email votes for Incorporation proposal received prior to the meeting:
|Member No.||Preferred name||vote|
|09-100||Yoon Gook Noh||y|
|09-105||Hak Beom Seo||y|
|09-106||Won Joong Lee||y|
|10-045||Dae Hyun Cho||y|
|12-028||Yu Won Kim||y|
Minutes of the Extraordinary General Meeting of the AGA
Venue: The Hanho Newspaper Building, 570 Blaxland Road, Eastwood, 2122
Date: Sunday 4th March 2018.
Minutes & Chair
Neville Smythe & Tony Purcell
Minutes of the meeting
The meeting opened at 12:40pm at the Hanho Cup Tournament, Blaxland Road, Eastwood.
David Mitchell reminded the meeting of the vote to Incorporate the AGA at the 2017 AGM and that the changes to the Constitution and other information had been sent to all members a month earlier.
The members present were asked if they had any questions or wished to have any addition information relating to the proposal.
One member asked why the existing constitution was not acceptable. David Mitchell explained that Incorporation had legal requirements for a constitution and that the existing document was insufficient. David also explained that a sub-committee of the AGA and the AGA committee had reviewed the new constitution prior to putting it to members.
David Mitchell moved the proposal to change the AGA constitution be accepted, seconded by Neville Smythe.
The scrutineers handed out voting forms and collected the completed forms.
The final vote was 49 in favour; 4 against. The motion was overwhelmingly carried.
The meeting closed at 12:55pm
March 4th 2018
Members present at the meeting
|Jung Ung Lee||Won Joong Lee||Andrew Fischhof||Shane Wu|
|Kinam Jang||Richard Yeh||Huazhen Liu||Joseph Choi|
|Joseph Jeon||Matthew Crossman||Stephen Liu||Amy Song|
|Hong Wanpyo||Sukwan Shin||Joonseo Yang||Tony Purcell|
|Justin Shao||Myung Hoon Kim||Kevin Li||Jae Ha Park|
|Shelley Mo||Joseph Choi||Lucas Wang||Kwansub Song|
|Jimmy Shie||Suinghyun Choi||Jian Wang||Bowen Ge|
|Geoffrey Briggs||Kevin Zhang||Juho Jung||Yixiao Zhan|
|Tony Xi||Neville Smythe||Jason Zhu||Yoon Gook Noh|
|Hardy Hou||Joseph Jeon||Terry Cai||Chulhwan Choi|
|Kwanghyun Ko||Zhou Wei||Jake Gong|
|Sebastian Hidalgo||David He||Justin Wang|
|Wang Zhenglin||Daniel Li||An Younggil|
|Steven Yang||William Qian||David Mitchell|
|Hwasoo Kim||Xin Lei||Raphael Shin|
Valid Member votes at the meeting (27 in favour – 0 against)
|Neville Smythe||YES||Chulhwan Choi||YES|
|Matthew Crossman||YES||Amy Song||YES|
|Kevin Jiang||YES||Shin Seong Wook||YES|
|Shelley Mo||YES||Jae Ha Park||YES|
|Yoon Gook Noh||YES||Jay Rie||YES|
|Joseph Choi||YES||Zhou Wei||YES|
|Raphael Shin||YES||Joseph Jeon||YES|
|Jung Ung Lee||YES||Allan Hunt||NO|
|Myung Hoon Kim||YES||Daniel Li||YES|
|Kwansub Song||YES||Hong Wanpyo||YES|
|David He||YES||Kwanghyun Ko||YES|
|Tony Purcell||YES||Sebastian Hidalgo||YES|
|Raphael Shin||YES||Bowen Ge||YES|
There was one spoilt ballot paper at the meeting; there were 5 ballot papers lodged at the meeting that were illegible or not completed properly.
Associate members at the meeting did not vote.
All invalid votes showed a ‘Yes’ decision.
Email votes received prior to the meeting (22 in favour 4 against)
|Peter Hexel||YES||Brian Humphreys||YES|
|David Mitchell||YES||Jimmy Nguyen||YES|
|James Kaaden||YES||Mango Fan||YES|
|Cindy Xu||YES||Cassie Zhu||YES|
|Tony Oxenham||YES||Michael Hyde||YES|
|Andrew Fischhof||YES||Jesse Lewis||YES|
|Geoffrey Briggs||YES||Hardy Yan||YES|
|Jacky Zhu||YES||Peter Simpson||YES|
|Mark Ahn||YES||Horatio Davis||NO|
|Cheng Zuo||YES||Dominick Chan||NO|
|Xin Lei||YES||Sun Woo Nam||NO|
|Cary Jin||YES||Allan Hunt||NO|
There were no spoilt email ballot papers.